Marketing Assistant
Merchant & Gould has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms. We are seeking a Marketing Assistant to provide essential administrative and operational support to the Business Development & Marketing team. This role requires organization, accuracy, efficiency, and reliable execution of tasks to keep projects running smoothly. The ideal candidate is resourceful, dependable, highly detail-oriented, process-oriented, and comfortable supporting a busy team by executing tasks consistently and professionally. The salary range for this position is $50,000 - $55,000.
In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.
Responsibilities:
Administrative Support
- Maintain department calendars, deadlines, and project timelines.
- Process and track invoices, expenses, and reimbursements.
- Attend meetings, actively listening to take meaningful notes and identify action items.
- Support ongoing department processes and routine workflows as assigned.
- Coordinate various shipments, orders, and deliveries.
- Facilitate new hire onboarding.
- Organize shared files, folders, and digital assets according to established structures.
- Assist with event logistics, including guest lists and invitation maintenance, RSVP tracking, name tags, materials preparation, and day-of setup and tear-down.
- Provide onsite assistance for internal and external events as directed.
- Maintain arena suite schedule, distribute tickets, and place catering orders.
- Enter and update contact information in databases and mailing lists.
- Assist with tracking attorney activities, sponsorships, and memberships.
- Maintain accurate records, spreadsheets, and status trackers based on established templates.
- Maintain up-to-date website content, including bio updates, blog posts, articles, and news items.
- Upload finalized materials to the website or internal systems once fully approved.
- Prepare documents and collateral using existing templates, content, and designs.
- Apply brand standards by using preapproved materials exactly as provided.
- Monitor swag inventory, respond to requests, and handle distribution.
- Execute submissions for awards, surveys, rankings, and listings.
- Schedule and facilitate onsite headshot sessions with preferred photographers.
Knowledge, Skills and Abilities Required:
- Highly resourceful, taking the initiative to explore systems, search for answers, and use available tools before asking for additional direction.
- A reliable, detail-oriented professional who finds satisfaction in accuracy and organization.
- Someone who thrives in a role centered on structure, processes, and logistics.
- Comfortable in a support role.
- Effective multitasker with excellent time management and follow-through skills.
- Able to work collaboratively and communicate clearly with team members and attorneys.
- Handles confidential information with professionalism and discretion.
- Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
- Experienced with or willing to learn HubSpot, Canva, and similar administrative or marketing tools.
- Regular attendance at work.
We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.
To be considered, please apply online at Career Opportunities (merchantgould.com). You will need to provide a resume and professional references.
Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.